Board Minutes May 2 2018

MINUTES
MAY 2, 2018 MEETING
BALTIMORE CLAYWORKS BOARD OF TRUSTEES

PRESENT: Sue Patz, Pat Halle, John Gazurian, Cynthia Kammann, Megan Rich, Ronni Aronin, Mary Ann Mears, Rima Semaan, Alan Cooper, Larry Sandler, Leathia West, Carla Dunlap, George Ciscle, Marcy Emmer, Mary Jo Kirschman, Nicole Fall (staff).  Absent:  John Smith, Mackenzie Buchanan, Ali Bilal, Deb Bedwell

The meeting convened at 1:00pm and adjourned at 3:20pm.

Minutes from April 4 meeting were approved as read.

FROM THE INTERIM EXECUTIVE DIRECTOR: PROGRAMS

Community Arts:

New Community Arts Coordinator:  Anna Maria Economu (organizer of this year’s Empty Bowls program)

Programs now in operation or ready to start:

Park Heights – Recovery Program

Veterans Arts Connect (meeting in Mt. Washington)

House of Ruth program for children (starting in 6 weeks)

Evening Reporting Center – Woodbourne

Walter P. Carter Center – in planning stages

60 participants as of this report

Resident Artists

New resident artists have been selected. Four chosen from 37 applicants.  They will arrive in September, some will arrive over the summer.  Artists will be integrated into all aspects of Clayworks programs. They have an obligation of giving back to Clayworks a certain number of hours/week.

Education

Summer Programs are being publicized and Board members are asked to advertise camps on neighborhood listservs and in community newsletters.

Exhibitions

Clay from the Classroom, Beguiled, and Crows, Nests and Vases will be on display June 1 through July 7.  There will be a closing reception on July 7.

BOARD MINUTES DISCUSSION

Megan Rich will look into board governance requirements that might apply to Baltimore Clayworks, and send this material to Board members. The Board will post Minutes on our website after each meeting of the Board of Directors, pursuant to its commitment to organizational transparency.  Minutes will include topics discussed so that community members will be able to understand what transpired at the meeting and what the Board is doing to govern the organization.

DEVELOPMENT COMMITTEE

Board members will send suggestions to Alan, Committee Chair regarding his draft of an appeal letter to be sent to the entire BC community.

The Development Committee is seeking sponsors for each of our upcoming gallery shows.

Volunteer hours count as in-kind contributions/income for non-profits.  All volunteers must track and report hours volunteered for BC, beginning January 2018.  Nicole will maintain these records.

COMMUNICATIONS AND MARKETING COMMITTEE

Snake Hill is working with the committee to update our website and membership lists.

Carla will reach out to the Potters’ Guild to invite them to the charette, and to discuss the possibility of joint projects.

BOARD MEETING TIME

Board will look into changing meeting times to accommodate members who cannot attend daytime meetings because of their work schedules.

NEXT MEETINGS AND IMPORTANT DATES

  • June 1 – Spice It Up Party and Seconds Sale
  • June 1, 2 & 3 – Seconds Sale continues
  • June 6 – Board Orientation with JC Weiss (Note – this date and orientation replaces the meeting scheduled for May 30.)
  • June 16 – Opening of the Hackerman House (at the Walter’s Art Museum), with Clayworks visibility
  • End of June – 4 hour charette
  • Sept. 9 – Quarterly Community Meeting.

With the exception of Personnel and Legal Matters the above represents the full and complete minutes of the Board Meeting. 

 

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