Board Minutes June 6 2018

MINUTES
JUNE 6, 2018 MEETING
BALTIMORE CLAYWORKS BOARD OF TRUSTEES

PRESENT: Sue Patz (President),Larry Sandler (Vice-President), Pat Halle, John Gazurian, George Ciscle, Ronni Aronin, Leathia West, Alan Cooper, Marcy Emmer, Cynthia Kammen, Deb Bedwell, John Smith, Rima Semaan (Treasurer), Mary Jo Kirschman (Secretary), Megan Rich, Mary Ann Mears, Carla Dunlap. Also the following staff and interns:  Nicole Fall, Candace Mitchell, Alexis Roy and Tylar Hinton.  Absent:  Bilal Ali, Mackenzie Buchanan.  This constitutes a quorum.

The meeting began at 12:30 and ended at 12:55, to enable our guest speaker, J.C. Weiss, to begin his presentation at 1:00pm.

Minutes from meeting of May 7 were approved, with typos corrected.

Agenda

The meeting opened with the introduction of Candace Mitchell, Alexis Roy and Tylar Hinton.

MINUTES DISCUSSION (GENERAL)

There was a discussion of the structure of future minutes.  John Gazurian’s 10-point proposal (attached) was discussed.

Resolved, that from this meeting going forward, the minutes of this Board shall include the following:

  1. The date and time of the meeting
  2. Those in attendance
  3. Those absent
  4. Whether a quorum was present
  5. The Agenda for the meeting
  6. A summary of any discussions, which shall include enough detail to provide a full understanding of the issues under consideration and any suggestions or objections made
  7. Motions made, by whom, who seconded, and the vote
  8. Any Board actions, to include approval of any proposals, delegations of authority, referrals to a committee
  9. A summary of committee reports
  10. Whether the Board went into Executive session and which topics, without details, were discussed.

After discussion, it was agreed by consensus that #10 was redundant, and therefore not necessary.

ACTION TAKEN

John G. moved that #1-9 be adopted.  John Smith seconded.  The motion was adopted by consensus.

BY-LAWS COMMITTEE REPORT (LEATHIA)

Proposed revisions are attached.  There was discussion of Trustee Emeritus proposed change, clarifying that TE’s do not need to attend Board meetings, but if they do, they will be counted toward a quorum.  The By-Laws stipulate that all Founders are included in this group.  (Of the Founders, 5 are presently active, 5 are inactive, and 2 are deceased.)

ACTION TAKEN

John Smith moved that the By-Laws change be approved (Who?) seconded the motion.  The motion was approved.

Members then discussed the proposed revision that would require the Board to be composed of 25% students, and whether specifying only one group would cause problems.

ACTION TAKEN

The motion was tabled to the next meeting.

DIVERSITY AND INCLUSION COMMITTEE (PAT)

Pat Halle submitted a description of a committee to promote diversity and inclusion in the work of BC (see attached) Pat volunteered to chair this committee

ACTION TAKEN

John S. moved and John G. seconded that a Diversity and Inclusion Committee be included in the By-Laws.  The motion was approved unanimously.

Minutes submitted by Mary Jo Kirschman, Secretary

With the exception of Personnel and Legal Matters the above represents the full and complete minutes of the Board Meeting. 

 

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